Editing: The right way to make your research paper ready-to-publish (Part 2)
Editing is a process of identifying and correcting common English language errors. As discussed in the previous article, editing is one of the essential steps in the publishing cycle that helps the authors provide context and explain the key concepts of the paper. Editing involves reviewing the following:
- Structure: Make sure that all the components of your paper are well-organized. A structured document is easy to comprehend and edit.
- Formatting: A document that is formatted properly will help you spot the errors and miss-outs quickly. Create an outline for each section of the paper and pay attention to the font size, font type, spacing, and margins.
- Grammar: Pay attention to grammar including verb tense and voicing in the sentences. Stick to one verb tense while explaining the methods and introducing the subject to your readers.
- Spelling: Use a spell checker or hire a professional editor to review your document.
- Punctuations: Good writing is judged by the right use of punctuations, thus forming a very important part of writing a paper. Wrong punctuations can alter the original meaning of the content.
- Vocabulary: Choose the words bearing in mind your target readers. Avoid excessive use of technical and scientific terminologies as it can confuse your readers.
How to edit your document?
Organize: Organizing the information in various sections of your paper is essential. Everything needs to be stated in an organized manner, be it the introduction section or the conclusion section. The introduction section of your paper should have a different structure from the methodology section. Add suitable headings and sub-headings, outline the steps, and write the names of the components and sub-components of each section.
Flow: Edit your document going word by word in order to maintain a consistent flow, keeping up the intended meaning. Focus on the subject–verb agreement, as well as use of verb tenses and voicing. Shorten long and complex sentences and remove redundant words.
Formatting: Write down the important points and number them correctly. Check the formatting instructions and format the pages accordingly. Review the font size, margins, font type, and line spacing.
How to revise your academic paper?
Create a list of basic questions once you have completed the draft.
- What do you wish to convey to your readers?
- What is the main aim and objective of writing the paper?
- Does your research problem have a solution?
- Have you successfully communicated your ideas?
How to edit your academic paper?
- Edit only after you have finished writing
- Check the transitions in paragraphs
- Read your paper carefully to check the sentence formation
- Detect and replace repetitive words
How to proofread your academic paper?
- Read your paper first
- Pay attention to detail
- Check your paper for typography, styling, and use of language
- Look out for dashes and other punctuation marks
- Check the footnote and reference page
- Check correct use of abbreviations